EasyFlow is the core module used to extend SpectraMedi's dictation and Medical Transcription Services. The HIPAA-compliant EasyFlow module securely and reliably handles the storage, movement, and management of your voice and transcription files.
EasyFlow is a web-accessible, server-based system that eliminates your total cost of transcription system ownership. Readily accessible and dynamically scalable to meet your dictation and medical transcription service requirements, EasyFlow delivers all the benefits of an enterprise in-house system without the in-house costs and maintenance.
Workflow begins when EasyFlow receives your dictations from any of the SpectraMedi dictation input modules (EasyMove, EasyVoice, EasyList, or EasyTransfer), or when you directly upload voice files.
Transcribed reports can be delivered using any of the SpectraMedi's transcription output modules (EasyPrint, EasyLink, or SpectraMedi
EMR), or retrieved directly from EasyFlow.
Hosted server-based systemNo software to install, upgrade, or troubleshoot. Eliminate in-house software ownership and maintenance costs. Interoperability with multiple operating systems provides platform-independence.
|Full text searching||Locate transcribed reports or linked data quickly and efficiently.|
|Data-rich reporting||Real-time reports include count verifications, turn-around-times, and a broad range of statistics.|
|Secure data processing||Protects patient and provider information with multi-layer security and file encryption.|
|Prioritize jobs||One click makes the job a STAT priority, providing your transcription reports when they are needed.|
|Always-there customer support||Talk to a professional who knows you and your requirements—no out-sourced call centers or voice messages. Monitor job status, turn-around time, volumes, account activity, etc., at any time with a complete set of online tools.|
|Online Billing||Allows you to conveniently look up, verify, and print detailed statements and inovices.|
SpectraMedi MSO's Medical Transcription Services are easy, efficient, and cost-effective. Security is now a basic requirement because global computing is inherently insecure. Unauthorized access to your system may be obtained by intruders. SpectraMedi'sTranscription Services has taken painstaking measures to protect all patient information.
Login Security: is ensured at SpectraMedi's Medical Transcription Service by the following means.
Password Reset: Transcribed reports from SpectraMedi's Transcription Services can be retrieved directly from EasyFlow. To access any data from EasyFlow, a valid user name and password is required. Our system allows you to change your password as often as you wish.
Provision to limit Simultaneous Logins in EasyFlow: SpectraMedi's Transcription Service has enforced limited number of concurrent logon sessions in EasyFlow for a particular account which reduce security risks.
Provision to restrict the access to PHI data: SpectraMedi's Medical Transcription Services has enforced the HIPAA compliant requirements like limiting the access to the PHI data to different users with a separate Login ID and a password. Accesses to files are restricted based on the user's role.
Session time out and tracking: SpectraMedi's Medical Transcription Service ensures complete data security by preventing sensitive information being stolen or unauthorized operations being performed by using Session time out mechanism. Once a user is logged in, if no activity is performed for certain time, the user is automatically logged out of the system. Each session is automatically logged, thus maintaining an adequate report of all activities taking place starting from a user logging into the system and finally logging out of the system. This report is readily available and can be viewed at the Admin Level.
Account Disables after consecutive Failed Login Attempts: SpectraMedi has restricted the login attempts to EasyFlow and that makes much more difficult for brute force techniques to work. Locking out the account after multiple, consecutive failed authentication attempts over a short period of time prevents the attacker from compromising and accessing the account. Once an EasyFlow account is disabled, the concerned person can contact SpectraMedi Medical Transcription Customer Support by filling a simple form. The details filled in the form will be checked for validation and the account will be enabled within a short period.
SpectraMedi MSO's Medical Transcription Services guarantees total confidentiality and maintains continued security on patient data which minimizes your workload and save both time and money by maintaining all the documents properly in a data bank. Patient demographic information can be one of the biggest challenges in medical transcription. Maintaining the patient demographics eliminates all chances of human error, misspellings, and information forgotten or miss-dictated by the provider. SpectraMedi's Transcription Services accepts Patient data in a number of ways -
Common EasyLink: This application runs automatically when the machine starts up and let the patient schedules uploaded automatically to SpectraMedi .
Schedule Fax: Faxing of patient schedule to SpectraMedi's Medical Transcription Services will be readily available to transcribers
Web upload: SpectraMedi's Medical Transcription Services provides a secure place to upload the patient schedules from your PC directly to the Transcription Team with a single click.
EasyLink: EasyLink is an application that runs in the background of your desktop. It can be easily installed and configured on your system which can fetch the patient schedules from your system and post to EasyFlow server.
HL7: SpectraMedi's Medical Transcription Services provides EasyFlow that can securely capture the patient schedules generated as HL7 feeds. We can accept any message type and can use any connection. However, we prefer to set up a site-to-site VPN.
Manual Data Entry: If you do not use a Practice Management System, EMR or computerized schedule, you can fax your schedule to SpectraMedi . SpectraMedi will then manually enter the data into system and make it available into Patient Demographics pool at a nominal price.
Highlights of Patient Demographics maintained by SpectraMedi's Medical Transcription Services.
Patient Status: Once patient information reaches SpectraMedi server, the status of the transcription like Not Dictated, Dictated or Transcribed for each patient can be viewed.
Provision to Edit Patient Data: It is possible for a user to edit the patient information for an already sent patient schedule.
Option to find the patient data using Search Option: If the user needs to get particular patient information for straight away, SpectraMedi offers search option that will speedup and refines your data.
Faxing is one of the important communicative means in Medical Transcription. One of the key challenges for the practices is to fax the reports to the referring physicians. SpectraMedi's Medical Transcription Services is able to successfully automate this process; thereby relieving the practice from unnecessary clerical work. SpectraMedi offers the capability of faxing in a variety of ways.
Manual FaxingSpectraMedi MSO's Medical Transcription Services offers you to fax the transcribed reports to attending or referral physicians as required.
Fax a transcription using Fax buttonIf you wish to fax a selected report typically to a referring physician you can make use of the Fax button provided in SpectraMedi's EasyFlow
Faxing multiple reports using Fax buttonOne can fax multiple transcriptions manually to the referring physicians by using a common fax button from SpectraMedi's EasyFlow interface. You have the option to edit an existing fax number or add new fax number and send fax. Also, you can fax the transcriptions to multiple fax numbers in a quick and easy way.
E-faxFrom the name it is clear, that e-Fax is a combination of the Internet and the fax. One can send the faxes by highlighting the important points in the fax, which will make it easier for the receiver of the fax to understand the important points in the fax. At a time, you can fax a report to multiple fax numbers of the same recipient.
Automated FaxingSpectraMedi MSO provides automatic faxing of transcribed reports in a process that has been customized for that specific healthcare client and/or provider. The automatic faxing at SpectraMedi's Medical Transcription Services is usually designed to fax the report directly to the dictator and to those who were referred within the report to receive the transcription copies.
Faxing the transcriptions directlyDepending on the size of the healthcare facility's staff and referring list, there could be hundreds or thousands of fax numbers in SpectraMedi's referring provider's database. SpectraMedi's Medical Transcription Services provides a choice of automatically faxing the transcriptions to the dictating physician and to referring physicians straight away after transcription. The fax option can be customized client wise or provider wise
Fax after EasyEditMany clients opt to do editing or updating on the transcribed reports and they use SpectraMedi's EasyEdit for these purposes. SpectraMedi will fax automatically these updated reports to the concerned physicians.
Alert on Missing Schedule by faxMost of the practices are sending patient schedules to SpectraMedi in electronic format. The clients usually sent their schedules to SpectraMedi's Medical Transcription Services at a particular time or in specified intervals. There is a feature which we call as 'Missing Schedule Alert', to remind the clients by Fax to send the schedules, if schedules are not received on time.
SpectraMedi MSO's EasyFlow allows you to do a full-text search of transcribed files to easily locate the patient record you are looking for using Text Search feature. Searching for specific transcribed patient files is made simple with this full-text search. SpectraMedi Text search feature facilitate users the ability to quickly search and find the patient records through all files retained on the SpectraMedi's Medical TranscriptionServices server. This link provides a search category where you can quickly search each word, phrase, and all words in the transcribed files. You can search the patient records in provider wise also. Text Search improves fast responsiveness and quicker solutions to the clients' requirements.SpectraMedi MSO's Medical Transcription Service offers you three options to search for a particular report include 'Exact Phrase', 'Any Word', 'All Words'. SpectraMedi's Medical Transcription Services offers you to fax the transcribed reports to attending or referral physicians as required.
Exact Phrase:This search method will find transcribed documents that contain the exact phrase that you typed in the search box. For example, if you type'history of chronic pain' in the search box and choose 'Exact Phrase', your results will include documents that contain the exact phrase 'history of chronic pain'. This search narrows the search results and you can easily get the document that you are looking for.
Any Word:This search method will find transcribed documents that contain any word that you typed in the search box. For example, if you type 'history of chronic pain' in the text box and choose 'Any Word', your results will include documents that contain any of the four keywords - history of chronic pain. This search will give multiple search results.
All Words:This search method will find transcribed documents that contain all the keywords that you typed in the search box. For example, if you type 'chronic history pain' in the search box and choose 'All Words', your results will include documents that contain all words. An additional advantage is you have the options to Download, Resend, Fax and E-mail the report that you have found using the search option.
This is a graphical display of your usage of the EasyFlow system for the current and previous years. All the graphs are self-explanatory for your convenience. This graph has duration of dictations on the Y-axis (vertical line) and days on X-axis (horizontal line). You can view the explanations by clicking on the graph. To view the details represented by the graph, place the cursor on top of it.SpectraMedi MSO is offering you to view this graph in four different chart types: Bar, Stacked, Pie, Line and Area.
Deadline Graph:This is the graphical representation of the number of transcribed jobs that you received from SpectraMedi based on the turnaround time (TAT). This shows a relative display of our performance based on turnaround time. SpectraMedi is offering you to view this graph in four different chart types: Bar, Stacked, Pie, Line. The different colors indicate the time when finished transcription.
Volume Graph:This is the graphical representation of the total duration of dictations that you have sent to SpectraMedi's Medical Transcription Services each day. You can also view this graph in four different chart types: Bar, Pie, Area and Line.
This graph illustrates the volume of dictations sent to SpectraMedi's Medical Transcription Services by each practitioner. You can select the date range and click on List to list the Practitioners who has sent dictations to SpectraMedi during that period. You have the choice to select the practitioners as required from the Practitioner's list and select the Chart Type, will generate the graph. You can also view this graph in four different chart types: Bar, Pie, Area and Line.
This graph illustrates the volume of patient schedules received from you. You can also view this graph in four different chart types: Line, Bar, Area, Pie..
Customer Support is your first line of defense if you have any problems with SpectraMedi's Medical transcription Services software products, transcriptions, or even billing. Customer Support will likely be something you use a lot. All representatives and support staff are thoroughly trained on our software and your process so you find them an extremely valuable resource.Customer Support System of SpectraMedi's Medical Transcription Services contains - New Request, Message Center, Fax Center, Easy Remote and Easy Chat.